Policies

Assessment can take different forms, depending on the course. There are six possible assessment techniques:

  • Assignment
  • Collection of work
  • Examination
  • Learner Record
  • Project
  • Skills demonstration

Collection of Work

A collection of work is a portfolio of some or all of the work a student has produced which proves students have achieved Learning Outcomes (LOs).

Assignment

An assignment can take a number of forms. It can be research based, a practical task or an evaluation of a particular subject. Students are issued with a brief from their tutor, stating the specific guidelines and deadlines.

Learner Record

A learner record is a student’s review of their learning experiences, tasks they have completed and the new skills gained over a specific amount of time. There are different types of learner records, for example, structured logbook, diary, learning journal, science or laboratory notebook, sketch book.

Examination

An examination is used to test a student’s ability to remember information, to prove they have knowledge of the topic. An exam also shows that students understand the information and have the ability to discuss a topic in detail, for example, the advantages or disadvantages of a topic or comparing and contrasting information. Exams can be written or oral in format.

Project

Projects may involve research, investigating a topic, performing an activity or organising an event. A number of students may be involved in an event and each student must clearly state what they are responsible for.
When students are undertaking a project they may be required to keep a personal diary as it will record learning gained and achievements of learning outcomes (LOs).

Skills Demonstration

A Skills Demonstration allows the student to show their ability to achieve a wide range of practical skills. A skills demonstration may be assessed while students are on work placement. There are different types of skills demonstration: practical, observation and oral.

Assessment Brief

Work must be submitted to your tutor for assessment by stated deadlines. Your assignments, portfolio, exam, etc., (as required for each module) are assessed by your tutor. Following completion of your course, an external assessor will visit the centre to examine portfolios and confirm results.
An Assessment Brief is the set of instructions given to you by your tutor telling you:

  • what you are required to do for the assessment of the module.
  • how the assessment will be marked and
  • when it must be submitted.

Examinations and assessments are held throughout the Academic Year. All examinations/assessments are timetabled during daytime hours.

Submission of Assignments

For each assignment you complete, your module teacher will issue two deadlines. The first deadline will be for submission of a draft and the second deadline for submission of the final assignment. Students are strongly advised to submit a draft of their work. Assignments must be handed in on or prior to the date requested by the module teacher. A reasonable time will be given for completion of each assignment by the module teacher, depending on the nature of the assignment. These rules are essential in order to ensure that an efficient and effective service be provided for students.
The front cover of the assignment will include the student’s name, class name, assignment title, assignment number and module title. The assignment must be handed in during normal class time for the subject concerned. Assignments will not be accepted by module tutors outside of class time or from third parties.

Assignment Submission Form

Students will be required to sign and date an assignment submission form

  • on receipt of the assignment brief.
  • on receipt of feedback.
  • at final submission of the assignment.

Students should ensure that they keep a copy of their handed in assignment, as work submitted will not be returned.

Extension of Deadline

Extension of an assignment deadline will only be granted where there is a genuine and substantial reason for it.

  1. If an extension of a deadline is needed it must be negotiated between the student and the module tutor. The request must be made in writing.
  2. Work submitted by the negotiated extension date will be marked using the same criteria as work handed in on time.

Deadline Extension Appeal

In the event of an extension not being granted by the module tutor, the student can appeal the decision to the Course Co-ordinator.
The appeal will be decided and communicated to the student within one week. The Course Co-ordinator’s decision will be final.

Return of Assessment Materials

Learner's Assessment materials will not be returned i.e. assignments and projects that can be saved on a flash drive or other removable media. Answer books from written examinations will not be returned. Project work that cannot be saved electronically e.g. art project, will be returned at the student’s request. All such requests must be received by the end of October. Requested material may be collected during the last week of November. After this date all materials will be disposed of.

Assessment Regulations for Candidates

Students should familiarise themselves with assessment regulations.

General Regulations

Candidates must observe deadlines as notified by the centre for the submission of coursework for assessment.
Candidates must attest to the fact that all projects, assignments, learner records and collections of work/the portfolio of assessment/portfolio work presented for assessment is their own original work.
Where group projects/assignments have been undertaken, all candidates must indicate which part of the work is their own. The portfolio of each group member should record or contain supporting evidence of the individual’s contribution to the group task.
Candidates must not interfere with or damage in any way the work of other candidates.

Assessment Procedure

The centre holds all assessed work until the official statement of results are issued. Certificates are issued by QQI at a later date.

Appeals

An appeal must be in writing and must be made within three weeks of the issue of the statement of results. All appeals must be made through the Centre. Each appeal is subject to a fee. If your appeal is successful this fee will be returned to you.
Only evidence that has previously been presented by the learner can be part of an appeal. No new evidence can be submitted. All assessment evidence as required by the module descriptor must be available for the appeal. Any evidence not available will be assumed not to have been completed.

Experience has shown that there is a direct relationship between a student’s attendance, punctuality and commitment to a course and the level of achievement at the end. With this in mind, the Greenhills College attendance policy advocates regular and punctual presentation at the College by all students.

Students should liaise directly with their Course Tutor on all matters relating to attendance.

  1. All students are required to attend regularly and punctually and to be in their scheduled rooms at the appointed times. All classes are compulsory unless an exemption has been granted.
  2. All students are required to clock in before classes and clock out before they leave the College.
  3. Late attendance and absence are normally acceptable only in the case of personal illness (certified) or family bereavement. All other explanations/excuses are accepted at the discretion of the Course Tutor. Medical/dental or other appointments should take place outside of the course timetable.
  4. Lateness – any time after the commencement of a class is considered as a half day absent.
  5. All absences should be explained. If a student is late or absent, the onus is on that student to have the class Attendance Register amended by presenting the Course Tutor with an acceptable reason, i.e. an excused absence.
  6. If absent, a student should phone the College and leave a message for their Course Tutor by 9.30 a.m.
  7. An absence of five consecutive days, without notifying the College, is viewed as the student having voluntarily left the course. A request for re-admission must be made directly to the College Principal.
  8. An accumulation of 15 days unexcused lates/absences, leads to disciplinary action by the College.
  9. Students residing a distance from the College should ensure that their travel arrangements are both regular and punctual.
  10. Students should notify the College authorities of any disability e.g. dyslexia, and any medical conditions e.g. asthma, etc. at the start of the course.
  11. Students should notify the College authorities of any notifiable or contagious diseases to which they may have been exposed. Should a student suffer from a contagious disease, she/he may be required to produce medical evidence of it and/or a certified medical “all clear” before returning to College.

The Greenhills College Code of Conduct and Behaviour is designed to cater for the common good and applies to all persons studying at Greenhills College. It is not meant to be punitive, repressive or arbitrary. The regulations presuppose a high level of motivation and maturity on the part of ALL learners. Students should equate their course of studies at Greenhills College with the workplace in matters concerning attendance, punctuality, work performance, continuous achievement, co-operation, behaviour and general conduct. Students should remember that these factors contribute to the criteria for College references and job placement services.

College Day

Each course has its own timetable. Each student should acknowledge that his/her course takes precedence over any other arrangement that he/she might wish to make during the College week. All students are required to attend regularly and punctually. Attendance is monitored on a continuous basis throughout the day and early departure from class is permitted ONLY with prior approval from the course tutor.

Note! Please note that whilst timetables are set at the beginning of the academic year, circumstances may force management to make changes at any time of the year.

Computer Access and Passwords

Registered students will be given a computer access user name and password. These access privileges will suspend on the 1st June of each year. Learners are advised to make back-up copies of their work throughout the year. The College reserves the right to monitor all activity by students using its IT facilities, to ensure compliance with all relevant legislation.
Breaches of acceptable practice in the use of the College IT facilities by a learner may merit immediate exclusion from the College.

Car Park

Spaces marked “R” are reserved for Staff. Students should NOT park in these spaces.

Mobile Phones

Students are required to switch off mobile phones during all class periods, during examinations, and at any other time at the request of a staff member. The use of camera phones is strictly prohibited throughout the College. Text messaging during class is absolutely unacceptable.

Fire Evacuation Information

In the event of an emergency in the College environs tutors will direct the class group to their assembly point. Information on the designated assembly point is available in each room of the College. All other staff and students not in class at the time should immediately proceed to their designated assembly point.
Evacuation should be orderly with no overtaking, running, shouting or any actions likely to cause distraction or panic. At the designated assembly point, the tutor will call the Class Attendance Register, and report absent persons to the staff member in charge. Students should not leave the assembly point for any reason until the staff member in charge has given permission.
Fire drills and emergency evacuation procedures are conducted periodically during the academic year.

Environmental Concerns

Generally, students are required to contribute to the overall cleanliness and tidiness of the College. Litter and waste should be placed in the bins provided and all rooms must be left clean and tidy for the next class. Under no circumstances is food or drink allowed in classrooms, labs, computer rooms or practical rooms. Food or drink should not be consumed on corridors.
Remember that littering is an offence and learners found discarding wrappers, etc. are in serious breach of College regulations.

Personal Belongings

Students should take care of personal belongings. Money or items of value should not be left lying around. The College authorities will NOT accept responsibility for any losses of money, personal articles, equipment, etc.

Administrative Assistance

Any forms, letters, etc., to be signed or stamped, should be left into the College office in the morning to be collected the following day. Students should notify the College office and their Course Tutor of a change of address or contact telephone number, so that learners will receive all communication from the College.

Caretaker And Maintenance Staff

The caretakers and maintenance staff are entrusted with the security and maintenance of the building and will thus require the co-operation of students at all times.

Noise Levels

Students are requested to move around corridors quietly and so keep noise levels to an absolute minimum. Classes are constantly in progress throughout the day. Assessments may be in progress and excessive noise from the corridors can be disruptive. Students are asked to be aware of this and to show consideration in this matter.

Presentation and Behaviour

  • All students should conform to acceptable standards of personal presentation and behaviour.
  • Chewing gum is strictly forbidden in all areas of the College.
  • The college is a place of learning but also a place of work and as such is a smoke-free environment. Smoking is prohibited in the College under the Public Health (Tobacco) Act, 2002.
  • The possession of, or being under the influence of, alcohol or any illegal substances is strictly forbidden. Any student who brings alcohol, illegal substances or offensive weapons into the College is in serious breach of College Rules and Regulations. The College’s Policy on Substance Use will be strictly adhered to in this regard.
  • Students’ complaints, suggestions and/or observations may be brought to the notice of the Class Tutor, FE Co-ordinator, Deputy Principal, Principal or any member of staff.

Promotion and Advertising

The staff of Greenhills College may at times throughout the academic year take photographs of students engaged in activities/events. These photographs may be used for promotional purposes. If you do not wish your photograph to be used, please leave your name with the Deputy Principal.

It is the candidate’s own responsibility to note carefully the days, hours and locations of practical examinations, skills demonstrations and theory examinations. Candidates who do not attend practical examinations, skills demonstrations or theory examinations may apply to the College Principal for permission to be assessed during the next assessment period that is available within the College. Supporting documentation will be required. Taking the assessment at a later date may not always be possible, and permission to do so is at the discretion of the College Principal.

Candidates are required to be in attendance at the examination centre prior to the commencement of the examination. Candidates will not be admitted to the examination centre after thirty minutes from the time at which the examination began. Candidates will not be allowed to leave the examination centre until thirty minutes has expired from the time at which the examination began.

Candidates may not be allowed to leave the examination centre and return during the examination period unless the supervising tutor is satisfied that the candidate’s need to leave is genuine. A candidate who leaves the examination centre shall not be re-admitted during that period unless the candidate has been in the care of a representative of the centre authority, or, failing that, in the care of the attendant during the entire period of the absence. The candidate must hand the answer book/examination script/assessment item and question paper to the supervising tutor on leaving the examination centre; the supervising tutor will record the time(s) of absence and the reason for absence. The time lost by the candidate will not be compensated for at the close of the examination.

Candidates must follow all instructions given to them at the start of each examination by the supervising tutor, regarding seating arrangements, placement of jackets, bags and other personal items. Students must not have mobile phones on their person during examinations. A candidate should raise a hand to attract the attention of the supervising tutor during the examination.

A candidate must enter any details required e.g. examination number/name on the examination script/paperwork accompanying a test item. The candidate’s examination number should be entered on every piece of stationery used.

A candidate

  • Shall not write on the examination paper (except where answers are to be written on part of the examination paper itself) or on Mathematical Tables or any of the mathematical instruments allowed to be brought in;
  • Shall not write in the answer book anything that is not directly connected with the subject matter of the questions to be answered;
  • Shall not remove from the answer books any page or part of a page;
  • Shall not take out, or attempt to take out of the examination centre, any answer books, whether used or unused.

Candidates shall not bring into the examination centre, or have in their possession or under their control, or within reach within the examination centre, any book, notes or paper (except those supplied by the supervising tutor).

A candidate shall not, while in the examination centre

  • Use or attempt to use, any book, memorandum, notes or paper (except the examination paper and such answer books, etc. as shall have been supplied by the superintendent);
  • Aid, or attempt to obtain aid from another candidate;
  • Communicate, or attempt to communicate, in any way, with another candidate.

A candidate shall not damage the examination centre or its furniture, documentation, instruments or equipment where these are provided. The use of non-programmable electronic calculators is allowed.

Candidates who have finished their work during the last ten minutes before the time appointed for the conclusion of the examination should remain in their seats until the superintendent has collected the answer books/test items and they should not then leave the examination centre until the time appointed for the conclusion of the examination, unless permitted to do so by the superintendent.

At the conclusion of the examination, candidates should immediately stop writing and remain in their seats until the superintendent has collected the scripts.

Candidates shall not access files on a computer or computer network which are not part of the examination, nor shall they access any other candidate’s files.

Candidates shall, in all matters relating to the examination, submit to and obey the direction of the superintendent. Candidates may be expelled from the examination centre if their behaviour, in the opinion of the superintendent, is such as to jeopardise the successful conduct of the examination. Candidates should note that the centre will keep on file records of any disturbances.

Penalties for Violation of Regulations

Where the College is of the opinion that any candidate has

  • Violated any of the assessment regulations;
  • Attempted to obtain a result to which the candidate is not entitled;
  • Claimed or attempted to claim such a result;
  • Furnished incorrect information in relation to their candidature;
  • Aided or attempted to aid another candidate, except where group work is required;
  • Obtained or attempted to obtain aid from another candidate, except where group work is required;

Such a candidate shall be liable to be

  • Deprived of certification, module credit or marks or to have such deductions made as the College Council deems appropriate.
  • Debarred from entering for any of the assessments for such period as the College Council may determine.

A candidate will be notified in writing when a suspected violation of regulations is being investigated.

The College Council shall comprise of the Principal/Deputy Principal and two course Co-ordinators/Tutors.

Health And Safety Statement

Students are expected to behave in such a way as not to put their own safety or that of anyone else at risk. To help ensure this they are required to:

  • Take reasonable care in the school and the school grounds to ensure their own safety and that of others.
  • Not to leave the school grounds during school hours without permission. If they must leave for any reason they must sign out at the school office.
  • Familiarise themselves with the designated emergency exit route from each room that they use, and the congregation and counting area at safety drill.
  • Refrain from interfering with safety equipment such as fire alarms, fire extinguishers and hose reels.
  • Refrain from littering the school building or grounds, all accidental spills should be reported immediately to a member of staff.
  • Must obey all verbal and written safety instructions given to them by staff members.

Fire Safety

It is the responsibility of each student to familiarise himself and to comply with the fire drill.

Fire Drill

When the alarm sounds

  • Students beside windows close windows.
  • Walk quickly in single file towards your exit.
  • Do not take personal belongings.
  • The last person to leave the room should close the door.

All students are required to sign a copy of the Greenhills College Code of Conduct & Behaviour as soon as they commence their course.

  1. Registration at Greenhills College involves the student signing the College’s Code of Conduct and Behaviour. This includes ALL regulations relating to examinations and assessment.
  2. The onus is on ALL students to familiarise themselves with College Rules and Regulations, including regulations for examinations and assessment.
  3. Students will be held liable for any wilful damage to machines, equipment, furniture etc.
  4. Students are expected to treat all members of staff and fellow learners with courtesy and consideration. Everyone has the right to be treated respectfully and equally in accordance with legislation.
  5. Students should not furnish the College with false or misleading information, calculated to deceive or mislead.
  6. Students should not engage in academic cheating, copying or plagiarism.
  7. Students should not harass, sexually or otherwise, any other member of the College Community. Bullying or intimidation will not be tolerated within the College.
  8. The College authorities may require the withdrawal of any student, without obligation, for gross misconduct. Equally, any student whose application to work, attendance, punctuality or conduct is unsatisfactory may be asked to withdraw.
  9. Students should comply at all times with Health & Safety Regulations, particularly in computer rooms and in craft, laboratory and workshop areas.
  10. Any student who is unable to abide by ALL College Rules and Regulations or appears not to be committed to his/her course will have their further attendance at the College reviewed.
  11. Students are not allowed to interfere with the College printers. Loading of paper or changing printer settings is strictly forbidden.
  12. Unauthorised filming or photography is strictly prohibited throughout the entire College.
  13. College rules and regulations may be added to, or amended, as deemed necessary by management.

Specific Regulations for the Use of Computer Facilities

  1. Before a learner commences work at the PC he/she should check that the machine is in full working order. Any machine malfunctions should be reported immediately to the staff member in charge or else the learner may be held responsible. Learners will be held responsible for unreported damage, including defacing of the computer at which they are working.
  2. Destruction of any files on the hard disk of any of the machines will result in the learner’s access privilege being withdrawn.
  3. Learners should not delete files or introduce unauthorised software. As computer viruses are a continuing problem, learners are forbidden to introduce new programs and files on to computers.
  4. The consumption of food, drinks, gum, etc. is strictly prohibited in any of the computer rooms.
  5. All unwanted printouts should be placed in the bin provided. Learners should not be wasteful with paper. Initially, learners will not be charged for paper or toner. However, the College reserves the right to charge if the need arises.
  6. Learners should not interfere with files, system settings, set-up configurations, or in any way with the workings of computers.
  7. Copyrights on software should be respected. Learners are not permitted to copy software from College computers.
  8. Learners should not jeopardise the integrity of any computer equipment, systems, networks, programs or any other stored information.
  9. The College authorities reserve the right to monitor the use of all email and Internet services within the College.
  10. It is not permitted to use College email and/or other Internet services for the access or transmission of material offensive to race, colour, creed, religion or sex.
  11. Students are not allowed to interfere with the college printer, including loading paper and changing printer settings, which may only be carried out by the Teacher.
  12. Internet use for playing games, accessing, transferring or displaying pornographic or other offensive material is strictly forbidden. The access, display, etc. of such material may be viewed as sexual harassment and as such will be considered a very serious breach of College Rules and Regulations. The “chat room” feature of the Internet may not be accessed at any time. Unauthorised access of the Internet during scheduled class times is not allowed.
  13. If a learner is aware of the misuse of facilities, it is in everybody’s interest to report this in confidence, to a staff member.

In summary, Greenhills College’s computer systems may not be used for any of the following:

  1. The creation or transmission of offensive, obscene or indecent material.
  2. The creation or transmission of material that is designed, or likely to cause annoyance, inconvenience or needless anxiety.
  3. The creation or transmission of defamatory material or the distribution of computer viruses.
  4. The transmission of material that infringes copyright.
  5. The transmission of unsolicited commercial or advertising material to other users.
  6. Deliberate unauthorised access to facilities or services via the Greenhills College computer system.

Learners may not:

  • Use another learner’s computer account.
  • Corrupt or destroy other users’ data.
  • Violate the privacy of other users.
  • Disrupt the work of other users.
  • Use Greenhills College computer systems in a way that denies service to other users.
  • Use Greenhills College computer systems or networked resources to introduce viruses.

Breaches of acceptable practice in the use of the College IT facilities by a learner may merit immediate exclusion from the College.


Greenhills College IT and Network Users Policy (Policy on Computer use for all staff and students)

Users found in breach of this Policy shall be liable to School and in some cases, external disciplinary procedures. The primary objective of the Greenhills College computer and network resources is to enhance and support its educational, training and other services. These resources include hardware, software, user accounts, local and wide area network facilities as well as services accessed via the Internet. The School encourages its staff and students to use these resources in a manner that will facilitate their work and educational use. Computer and network resources are powerful enabling technologies for accessing and delivering information and knowledge. As such, they are strategic technologies for the current and future needs of Greenhills College. Because these technologies give individuals the ability to access and copy information from remote sources, users must respect the rights of others, respect the integrity of the systems and related physical resources, and observe all relevant laws, rules, regulations and contractual obligations. These include all existing Greenhills College regulations and policies. This Policy applies to all Greenhills College staff, students and to others who are authorised to use its computer and network resources whether individually controlled or shared, standalone or networked. The Policy also applies to all computer and network facilities controlled by the College. These include PCs, workstations, servers, communication equipment as well as associated peripherals and software, regardless of whether used for administration, teaching, training, research or other purposes.

General Rules

Existing norms of behaviour apply to computer based information technology just as they would apply to more traditional media. The ability to undertake a particular action does not imply that it is acceptable. Whilst it may be possible to send via the computer network communications, which may be offensive, obscene, or abusive, such behaviour is not acceptable and is prohibited. Likewise, examination of any files on the computer of a colleague or seeking to find unprotected files on a multi-user system is also prohibited. The computer facilities of Greenhills College are for use by authorised personnel only. A username and password will be allocated to each student or member of staff. These are for the exclusive use of the person applying for use of the computing facilities. Unauthorised use must not be made or attempted to be made of computing or network resources allocated to another person. The user is both responsible and accountable for all activities carried out under his/her username. The password associated with a particular username must not be divulged to another person. Passwords used must adhere to accepted good password practice. Attempts to access or use any username, which is not authorised to the user, are prohibited. Such attempts may be in breach of the Criminal Damages Act. The School computer and network resources shall not be used to disseminate, view, store or generate pornographic text or images, or any other unauthorised materials such as abusive, obscene, threatening, defamatory, offensive or harassing images or material. Users shall not copy or use material created by others without acknowledgement, or, where appropriate obtain permission from the copyright owner. Users must not jeopardise, in any way, the integrity, performance or reliability of the School’s computer and network resources, software and other stored information. No attempts must be made to circumvent data protection schemes, into systems or interfere with the intended operation of the computer and network resources. Users are warned that gaining unauthorised access to data (including programs) and/or interfering with data belonging to others are offences under criminal law. The user undertakes to comply with the provisions of Data Protection and other relevant legislation. It is not permitted to use computer and network resources for inappropriate purposes, which include but are not limited to the following activities: • Knowingly destroying the integrity of computer-based information • Compromising the privacy of others • Granting another individual unauthorised access to your computer account, or attempting to access another individual’s computer files• Causing offence through the use of the College’s computer system to another individual or discriminating on the grounds of gender, marital status, sexual orientation, religious or political belief, age, disability, race, colour or membership of the traveller community.

E-Mail

E-mail is primarily provided for educational, research and administrative purposes. It is not to be availed of for commercial purposes or personal financial gain. Users must not send messages, including attachments, which are abusive, obscene, threatening, defamatory, offensive or harassing. It is the responsibility of users who receive such messages to report them to the IT Co-ordinator prior to deleting them. The College accepts no liability for lost or deleted e-mails. Users must not send anonymous e-mails. Policy Enforcement Users should report any suspected abuse of computer and network resources, or any unpleasant material or e-mail that may come to their attention as well as any suspected damage or problems with files. Users when requested are expected to co-operate with the IT administrator and/or other authorised staff in any investigation of system abuse. The College reserves the right to examine any files held on its computer systems. Any staff or student found to be in breach of this Policy shall be liable to serious disciplinary action in the case of a staff member and suspension or expulsion in the case of a student. This document is subject to regular review and will be re-issued when revisions are necessary.